User Bulk Settings: registration, editing, and deletion
Register Users in Bulk
① Click "Admin" ▶ "User Settings" ▶ "Bulk Settings"
② Select the character encoding for the file to download
Character Encoding
You can choose from the following character encodings:
UTF-8
A multilingual character encoding that supports platform-dependent characters and foreign languages.
Shift-JIS
A commonly used character encoding for Japanese.
Note: Using platform-dependent characters or foreign languages not supported by Shift-JIS may result in character corruption (mojibake).
③Specify the Number of “Concurrent assignments” and click “Export configuration file.”
Set the number of concurrent departments based on the user with the highest number of concurrent department assignments.
④ Open the downloaded file and register it with reference to the manual below.
Operation Manual : Bulk User Settings: Create a User List File
⑤Click "Import File" and upload the created file.
⑥ Click "Execute Bulk Settings".
⑦ Check "I have confirmed the above content" and click "Next".
⑧Choose when to issue accounts for newly registered users: "Send Now" or "Send at a Specified Date and Time" and click "Save".
- If the user role is set as "System Owner," "Administrator," or "Action Plan Manager," an account activation email will be sent. Please set the sending date and time.
- Users with Service Availability is "Not Available" status or those who have already received an activation email will not be sent another one.
Details about the notification email: Account Activation Email
⑨ Click "Close".
The process will continue even if you click "Close" midway. You will be notified by email once it is completed.
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Edit or Delete Users in Bulk
To edit or delete users, modify or delete the contents of the file downloaded in Step ③ and upload it again.
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Change the Scheduled Sending Time for Account Activation Emails
Details about the notification email: Account Activation Email
You can change the scheduled sending time of account activation emails using either of the following methods:
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Once scheduled, email sending cannot be changed to "Do Not Send." To cancel, change the user's role to "Respondent" in "User Settings". |
Select Users and Change Individually
① In the "Admin" screen, click "User Settings" ▶ "List of Sent Emails".
② Under "Scheduled" select the users you want to change, then click "Email Send Settings" ▶ "Configure Selected Send Schedules".
- Scheduled : Displays all emails scheduled to be sent.
- Sent : Displays all emails that have already been sent.
③ Select "Send Now" or "Send at a Specified Date and Time" and click "Save".
Specify Conditions and Change in Bulk
① In the "Admin" screen, click "User Settings" ▶ "List of Sent Emails".
② Under "Scheduled" select the users you want to change, then click "Email Send Settings" ▶ "Configure in Bulk with Specified Conditions".
- Scheduled : Displays all emails scheduled to be sent.
- Sent : Displays all emails that have already been sent.
③ Select "Target Group" and either "Send Now" or "Send at a Specified Date and Time" then click "Save".